Two New Job Offerings

Job Title: Accounting Assistant

BIG ARTS, a nonprofit organization founded on Sanibel Island in 1979, presents top-quality musical entertainment, art exhibits, films, theater and dance, lectures, workshops, and community events for residents and visitors. There is a great camaraderie among the staff, and it’s an exciting place to work. Benefits are excellent and include reimbursement for tolls for commuting.

Accounting Assistant responsibilities:

• Check & answer emails, print received invoices.
• Process invoices: obtain approval, review correctness, code to appropriate account. If sales tax is included, correct the invoice, send vendor the sales tax-exempt notice, and request adjustment of invoice to remove the sales tax charge.
• Sort received mail, sort/mail signed checks, file processed documents.
• Collect vendors information for payment processing, set up new vendors as required, obtain W-9s, set up vendors payment info in QuickBooks, contact vendors as needed to resolve billing discrepancies.
• Process check requests: verify expense form, original receipts, code the expenses, process for payment.
• Pay film rights: creating schedule/spreadsheet paid, recording attendance film events.
• Retrieve, print and save daily transaction postings from Tessitura. Manipulate Excel files to make data suitable for transfer, transferring data to QB. Posting cash deposits to Operating Edison bank account in QB.
• Process credit card charges, monitor charges, collect supporting receipts, code to the correct GL account, and pay timely.
• Reconcile Edison bank accounts and FineMark account.
• Contract payments: review payment info, set up deposit payments at appropriate times, process.

Contact: David Kolson, Chief Executive Officer, at [email protected].

Job Title:         Event Operations Assistant

Status:             Full-time, Seasonal (November-April plus additional events)

Reports to:      Development Manager

BIG ARTS, a nonprofit organization founded on Sanibel Island in 1979, presents top-quality musical entertainment, art exhibits, films, theater and dance, lectures, workshops, and community events for residents and visitors. There is a great camaraderie among the staff, and it’s an exciting place to work. Benefits are excellent and include reimbursement for tolls for commuting.

The Event Operations Assistant is key to the visitor and audience experience and is a vital part of the staff. The hours depend on the number and length of events and programs; the 2023-2024 calendar is full from November through April, with additional off-season dates as well. Almost all events and programs are in the evening, and many are preceded by receptions.

Principal responsibilities include but are not limited to:

• Coordinate parking at BIG ARTS and in adjacent lots.
  • Help plan parking logistics for a variety of events and programs.
  • Direct the volunteers assigned to parking lots by the volunteer coordinator and distribute and manage the inventory of safety vests, flashlights, etc.
  • Place parking cones in areas where necessary.
  • Manage parking valets hired by BIG ARTS.
  • Ensure the safety and ease of patrons as they arrive and leave events and programs – includes supervising the crosswalk between BIG ARTS and the lot across the street (St. Michael’s).
  • Make sure parking-lot lights are turned on when required and turned off when the lots are empty.
  • Check the condition of the lots prior to and after use.
• Assist with receptions for events, programs, and exhibits.
  • Help with set-up and break-down, assisting other staff members and volunteers.
  • Check, restock, and spot clean all restrooms before and during events and programs.
  • Assist with trash removal.
• Serve as an active staff member.
  • Attend and join in discussion at staff meetings.

Requirements

• Ability to commute to BIG ARTS whenever the job requires
• Reliability and integrity
• Professionalism and courtesy
• Understanding of the BIG ARTS mission and vision
• Ability to communicate well verbally and in writing

Compensation is based upon abilities and experience.  Range: $18-$20/hour.

Reply to [email protected]. No phone calls, please.